2 April 2008 Booster Club Meeting

Membership Present: President, Vice President, Treasurer, Secretary, Brigands Wear Chairperson, Membership Chairperson, Sports Banquet Committee Chairperson, Athletic Director, Student Representative, two Booster Club members

Meeting called to order at 12:00.

The minutes from the March Boosters Club meeting were approved with one minor change.

Student Representative

The student representative thanked the Booster Club on behalf of the BAS Girl’s Basketball team for the plaques received at the end of their season. The soccer teams also wanted to convey their gratitude for the fan bus that accompanied the team to Alconbury for their season opener.

Administration

No report.

Vice President

No report.

Secretary

The approved minutes from the February meeting are posted on the BAS website.

Treasurer’s Report

The Treasurer reported that income was generated from five sources in the month of March as follows: Membership $65.00, Brigand’s Wear $629.30, DVD sales $110, Tombola sales $59.15, and Sports Banquet beverage sales $71.00 for a total income of $934.45. Expenses included $204.16 for the Winter Sports Banquet, $85.00 for banners and $85.00 for plaques. One outstanding expense is $75.00 to Video Productions for 50% of all DVD sales from the past two sports banquets. As of 2 April the balance in the Boosters’ AFCU checking account is $6197.43 and in the savings account $512.85.

Athletic Director

The ice machine has been repaired and is running well. There has been one change to the spring soccer schedule, primarily to accommodate students wishing to take the SAT. The old date for the away soccer games at AF North was Saturday, 3 May. Those games will now be played on Friday, 2 May.

Membership

One new member joined at the Winter Sports Banquet.

Booster Wear

One receipt was turned in for All Star Sports from orders generated at the Winter Sports Banquet.

Sports Banquets

There was discussion concerning the sports banquet tombolas. Members agreed that the purpose for the tombolas was to generate funds for the Booster Club. Also discussed and tabled for later was the idea that the winter sports banquet tombola should be cancelled due to lower overall athlete participation as compared to fall and spring sports. A suggestion was also made to kick off the fall sports tombola earlier next year, with sales initiating at the Back to School BBQ this August.

Publicity

No report.

Spirit

The Spirit Committee ran ads two separate times in the Daily Bulletin publicizing and requesting parent participation for Spirit events. Overall, the committee was pleased with community response, and was able to create parent pins for both soccer and track. They also decorated athlete lockers, and ordered and received banners just in time for the first track meet / soccer games. Receipts were turned in for the banners ordered. Future plans include brainstorming and carrying out projects that will generate school spirit as athletes depart for soccer and track Europeans. There was some discussion concerning a button machine. This idea was investigated last year and determined not to be financially feasible.

Old Business

• Receipts were turned in for the March Track meet Hospitality room. Leftover non-perishable food items were stored in the Booster cabinet.
• Receipts were turned in for the Concession Stand run by the Booster Club during the Home Track Meet on 29 March. The stand generated approximately $300 and was appreciated by the visiting teams and coaches.
• Championship banners have been ordered.

New Business

• Booster Officers and Committee Chairs for 2007-2008 can expect to receive an email from the President asking them if they are interested in any of the Board positions currently available for school year 2008-2009.

• Community fan bus update

v In order to keep the upper parking spaces near the gym and tennis courts open to weekend users, fan bus participants are asked to park down by the racquetball courts.

v Currently, there are three fan buses scheduled, including:

1. 19 April track meet at Ramstein (deadline for this bus is 14 April)

2. 2 May departing 2:45 PM for AFNorth soccer games

3. 2 May departing early AM for the Alconbury Track meet.

v A decision was tabled concerning a fourth fan bus 16 May (BAS at ISB / soccer)

v One bus attendant and one chaperone have stepped forward for the 2 May AF North bus. Bus attendants must complete a Force Protection training course in order to comply with USAG conditions and terms.

v Students who wish to participate without an accompanying parent must be 13 years old or older AND in 8^th through 12^th grade. These students must fill out a permission slip and in some cases (where the bus departs before the end of the school day) must also have their parents inform the school of their earlier dismissal.

v Two individuals volunteered to write up DB announcement(s) concerning the various fan buses and their unique details and criteria for participation.

• A question concerning stipend(s) for volunteer coaches on overnight trips was answered by the Athletic Director. Sport sponsors generously pick up these lodging bills for volunteer coaches.
• A question was raised concerning the feasibility of monetary requests for “perishable” items such as soccer socks which athletes ultimately keep but are seasonally part of their uniforms. The same question was also asked concerning other non-uniform items for athletes, such as championship T-shirts and sweatshirts. Ultimately, monetary requests that are aligned with Booster purposes will always be considered on a case-by-case basis. Request forms can be found in the Booster mail slot in the BAS teachers’ lounge.
• The President will report at the next meeting as to the number of coaches’ jackets the Booster Club has on hand
• The Athletic Director proposed a school “message” sign or marquee that could announce significant BAS (and possibly community) events. Two members volunteered to look into marquee pricing, shipping, and availability. Another member offered to take the idea to the Garrison Commander for feasibility and support.

The next Booster Club meeting is scheduled for 7 May, 2008.

The meeting was adjourned approximately 1:15.

Respectfully submitted,

Secretary