Brussels American School
Parent –Teacher-Student Organization
Section 1. The
name of this association is the Brussels American School Parent-Teacher-Student
Organization (BAS PTSO).
Section 2. The
location of the BAS PTSO is at Brussels American School, Sterrebeek, postal
code 1933, Belgium.
Section 3. The BAS PTSO is a self-sustaining, nonprofit,
private organization.
Section 4. The mission of the BAS PTSO is:
a.
To promote the welfare of BAS students at home, in
school, and in the community.
b.
To promote cooperation among parents, teachers, and
students in the education and development of BAS students.
c.
To develop united efforts between educators and the
general public that will promote opportunities for positive physical, mental,
social, and emotional development of all BAS students.
d.
To enhance BAS students through volunteer service,
programming events, and charitable support as well as by hosting community
events which enrich BAS students and their families.
Section 5. The
organization is organized exclusively for the charitable, scientific, and
literary or educational purposes within the meaning of Section 501(c)(3) of the
Internal Revenue Code or corresponding section of any future Federal Tax Code.
Section 6. These
Bylaws, as from time to time amended, comprise its articles of organization and
are the equivalent of a Constitution and Bylaws as those terms are used in
pertinent directives. These supersede
any previous articles and become effective following the close of the meeting
at which they are adopted and pending United States Army Garrison, Brussels,
Command approval.
Section 1. The Commander, United States Army Garrison
(USAG) Brussels or his Designee is the approving authority for permission to
operate at United States Army Installation Brussels American School. The Commander, USAG Benelux/80th
Area Support Group (NSSG) is the approval authority for private organizations
to operate on United States installations in the BENELUX. These bylaws (and any amendments) upon
approval by the USAG and NSSG constitute authority to operate the BAS PTSO at
BAS in accordance with the appropriate service regulations concerning “Private
Organizations.”
Section 2. This
organization is established according to Army Regulation 210-22 Private
Organizations on Department of the Army Installations. (22 October 2001), US Army Europe Reg. 210-22 Private Organization and Fundraising
Policy (2 December 2003), and AR 600-29 (1 June 2001). Note 1.
“1-1a Purpose.
This regulation establishes policy, procedures, and responsibilities for
operating private organizations (POs) operating on Army installations. For the purpose of this regulation, private
organizations are self-sustaining and non-Federal entities, incorporated or
unincorporated, which are operated on Department of Defense (DOD) installations
with written consent of the installation commander.” Note 1.
“1-5d General principles. Private organizations are not part of the military, so they will
receive only limited Government supervision.
The loan of government resources does not create a government obligation
or liability for PO activities.” Note
1.
“1-5g General principles. Neither the Federal Government nor its Nonappropriated Fund
Instrumentalities (NAFIs) have any vested interest in the assets of a PO. Neither the Government nor its NAFIs will
make any claim to PO assets or incur or assume any obligation of a PO.” Note 1.
“2-2 Recreational and educational POs. Private organizations operating as bona fide
extensions of Appropriated Funds (APF) or Nonappropriated Funds (NAF)
recreational or educational activities need not fulfill the procedural
requirements of paragraph 2-1, although they are subject to all other
provisions of this regulation.” Note 1.
“3-7a Membership practices. Organizations will not unlawfully deny membership, unlawfully
exclude from participation, or otherwise subject to unlawful discrimination,
any person because of race, color, creed, sex, disability, or national
origin.” Note 1.
Section 1. Each
school year the BAS PTSO shall generate a calendar of events, to include both
programming and fundraising events that will support the mission and purpose of
the PTSO as outlined in these Bylaws.
Section
2. The BAS PTSO endorses the existence
of the D.A.R.E. Program at BAS.
D.A.R.E. is a police officer-led series of classroom lessons that
teaches children from kindergarten through 12th grade how to resist peer
pressure and live productive drug and violence-free lives.
Section
3. The BAS PTSO serves as the
chartering organization for the Boy Scouts of America Program at BAS. The Boy Scouts is a self supporting
organization operating under the rules and guidelines of the Boy Scouts of
America parent organization.
Section
4. The BAS PTSO shall endeavor to
provide a pool of volunteers willing to work alongside BAS teachers and staff
in order to provide BAS students with an enriched school environment.
Section 5. The
BAS PTSO shall fundraise (through, but not limited to: bake sales, refreshment sales, bazaar,
multiple food operations, attractions, merchandise sales, etc.) in order to
generate money for scholarship(s), school programs, teacher, student, and
administration hospitality, and for funding monetary requests that would
normally be unattainable through The Department of Defense Education Activity
(DODEA) budgets.
Section 6. All
generated income and expenditures must directly support the mission and purpose
of the BAS PTSO as outlined in these Bylaws.
Section 7. The BAS PTSO fiscal year shall begin July 1
and end June 30. Outgoing/incoming BAS
PTSO officers shall facilitate a smooth turnover period during the transitional
month of June.
Section 8. Annual
Bylaws revision and renewal: the BAS
PTSO Executive Committee shall review the Bylaws bi-annually. If revisions are deemed necessary and have
gained approval by a two-thirds majority vote of the BAS PTSO Executive
Committee, then all revised Bylaws shall be brought before the BAS PTSO
Membership (see Section 9 below,) Bylaws amendment(s) shall be made, two
revised copies, duly signed and dated by the president and secretary, shall
accompany a bi-annual renewal request.
Renewal of permission to operate as an Educational Private Organization
(EPO) on a military installation is made every two years, pursuant to AR 210-22
or current US Army regulations. The
president shall forward this request to the approving authority 30 days before
expiration of previous authority.
Section 9.
Amendment of Bylaws: these
Bylaws may be adopted or amended by a two-thirds majority vote of the BAS PTSO
Full Members present at any publicly announced BAS PTSO business meeting, then
submitted to Commander, USAG for EPO approval.
Section 10.
Rescission: on approval of these
Bylaws by a two-thirds majority vote of the BAS PTSO Full Members present at a
publicly announced business meeting, all previously published By-laws are
rescinded.
ARTICLE
4 Membership
Section 1. The
BAS PTSO fully supports the USAREUR policy AR 210-22 on equal opportunity and
will not discriminate in membership eligibility on the basis of race, color,
creed, sex, disability, or national origin.
Section 2.
Persons eligible for Full Membership are current faculty or staff
members (to include a USAG School Liaison Officer), full time students, parents
or guardians of children currently attending BAS as full time students. Full Members shall have the right to
participate in general business meetings.
Only Full Members of adult age shall have the right to vote, hold
elective office and serve by appointment as a PTSO Committee Chair. The BAS PTSO Student Representative,
regardless of age, shall have the right to vote in all matters before the board
provided he/she is a full member of the BAS PTSO.
Section 3. Other
persons not listed in Section 2 who wish to be members of the BAS PTSO are to
be known as Associate Members.
Associate Members shall have the right to participate in called business
meetings, but shall not have the right to vote, may not hold Elective Office,
nor may they serve by appointment as a Committee Chair.
Section 4. The
BAS PTSO shall conduct an annual enrollment of Members at the beginning of each
school year through 1 December.
Individuals new to the BAS community may join BAS PTSO within 60 days of
student enrollment at BAS.
Section 5. Each
member of the BAS PTSO shall pay annual dues as established by the previous
year’s BAS PTSO Executive Committee of Elected Officers. Such Membership dues are payable to the BAS
PTSO at the time of joining the Membership.
If an eligible person (as outlined in sections 2 and 3 above) begins at
BAS during the second semester, such annual dues may be prorated. There shall be no refund of dues upon any
Member’s withdrawal.
Section 6. All
BAS PTSO Full and Associate Members, in accordance with Host Nation laws, may
be personally liable to all creditors if organization assets are insufficient
to discharge all liabilities.
ARTICLE
5 Elected Officers and Governing Body
Section 1. Each
Elected Officer of this organization shall be a current adult aged Full Member
of the BAS PTSO.
Section 2. The
Executive Committee, consisting of the Elected Officers, Faculty
Representatives, and the Student Representative shall meet as necessary in
addition to publicly announced BAS PTSO business meetings.
Section 3. The
Executive Committee shall consist of nine officers:
President
First
Vice President
Vice
President, Ways and Means
Vice
President, Programming
Vice
President, Middle-School/High-School Faculty Representative
Vice
President, Elementary School Faculty Representative
Secretary
Treasurer
Student
Representative
a.
The President, First Vice President, Vice President-Ways
and Means, Vice President-Programming, Secretary, and Treasurer shall be Full
Members of BAS PTSO, be nominated by and chosen from Full Members of the
Membership.
b.
The Vice President-Middle School/High School Faculty Representative
and Vice President-Elementary School Faculty Representative shall be Full
Members of the BAS PTSO, be nominated by and chosen from the specified school’s
faculty.
c.
Following the BAS Student Council Association’s election
process, a high school student enrolled in Brussels American School will be appointed
to the position of BAS PTSO Student Representative. This Student Representative must be a Full Member of the BAS
PTSO.
Section 4. No
elected individual is eligible to serve more than two consecutive terms in the
same BAS PTSO office. A term of elected
office shall be considered equal in duration as the BAS PTSO fiscal year
(detailed in Article 3, Section 7.)
Section 5. If
circumstances cause an Elected Officer to become an Associate Member during
their term, she/he shall be allowed to complete her/his term of office
accordingly.
Section 6.
Advisor to the BAS PTSO shall be either the current BAS Principal or
Vice Principal. The Advisor voluntarily
serves as neutral member of the BAS PTSO Executive Committee of Elected
Officers, without the benefit of voting.
Section 7. The
Executive Committee must have at least two thirds of its officers present for a
quorum. A quorum is necessary to
transact all business of the Executive Committee of Elected Officers.
Section 8 The Executive Committee may invite Chairs of
Standing and/or Special Committees and/or special project leaders to Executive
Committee meetings in order to address specific issues.
Section 9. The
BAS PTSO Executive Committee of Elected Officers…
a. Shall
create an operating budget, to be approved by two-thirds majority vote of BAS
PTSO Full Members present at a publicly announced BAS PTSO business meeting.
b. Shall
create a calendar of events, to be approved by two-thirds majority vote of BAS
PTSO members present at a publicly announced BAS PTSO business meeting.
c. Shall
appoint and/or dismiss by two-thirds majority vote of the BAS PTSO Executive
Committee of Elected Officers all Standing Committee and/or Special Committee
Chairs, (as defined in Article 8.)
d. Shall
transact necessary business in the intervals between publicly announced BAS
PTSO business meetings.
e. Shall
report at publicly announced BAS PTSO meetings.
f.
Shall select an auditor as detailed in Article 6, Section
6.
g. May ask
for an audit of the organization's assets at any time.
h. Shall
review and update the scholarship application, scholarship criteria, and
monetary award process each year in conjunction with the Scholarship Committee.
Section 10.
Meetings of the BAS PTSO Executive Committee of Elected Officers may be
held during the year as necessary at a time to be fixed by the BAS PTSO
Executive Committee.
ARTICLE
6 Duties of Officers Comprising the Executive Committee
Section 1 President
a. Shall
be the chief executive of the BAS PTSO and shall act as its official
representative.
b. Shall
preside at all publicly announced meetings of BAS PTSO business.
c. Shall
appoint and/or dismiss any Standing or Special Committee Chairpersons provided
that the appointment/dismissal is consistent with the needs of the BAS
PTSO. These appointments/dismissals
must be approved by two-thirds majority vote of the BAS PTSO Executive
Committee of Elected Officers.
d. Shall
appoint a parliamentarian, as deemed necessary by a two-thirds majority vote of
the BAS PTSO Executive Committee of Elected Officers.
e. Shall
be an ex officio member of all BAS
PTSO Committees.
f.
Shall work with the secretary to prepare an agenda for
each publicly announced BAS PTSO business meeting and distribute this agenda no
later than 3 days prior to the meeting.
g. Shall
maintain the BAS PTSO calendar of events and submit it to the BAS
Administration.
h. Shall
initiate the annual review of these Bylaws as deemed necessary under AR 210-22 EPO requirements.
i.
Shall initiate a request of the BAS PTSO Executive
Committee of Elected Officers, Standing Committee Chairs, and Special Committee
Chairs to review their job descriptions and update or revise them accordingly.
Section 2. First
Vice President
a. Shall
attend all publicly announced meetings of BAS PTSO business.
b. Shall
assume the presidency if the president is unable to complete a full term of
office.
c. Shall
act as an aide to the president and represent the president upon request.
d. Shall
perform the duties of the secretary in her/his absence.
e. Shall coordinate
and/or serve as ex officio member of
committees as determined by the president.
f.
Shall coordinate with the BAS webmaster to edit and
update the PTSO homepage.
Section 3. Vice
President, Ways and Means
a.
Shall attend all publicly announced meetings of BAS PTSO
business.
b.
Shall oversee all activities and committees involving
fund raising, except Membership.
c.
Shall perform the duties of the treasurer in her/his
absence.
d.
Shall act as an aide to the president and/or first vice
president, representing either person upon request.
Section 4. Vice
President, Programming
a.
Shall attend all publicly announced meetings of BAS PTSO
business.
b.
Shall oversee all activities and committees involving
programs, presentations, enrichment activities and/or social events.
c.
Shall serve as charter representative for the Boy Scouts
of America.
d.
Shall act as an aide to the president and/or first vice
president, representing either person upon request.
Section 5. Vice
President, Middle/High School Faculty Representative
a.
Shall be chosen from the middle or high school faculty.
b.
Shall act as the liaison regarding all matters between
BAS PTSO and middle school
/high school faculty and students.
c.
Shall attend all publicly announced meetings of BAS PTSO
business.
Section 6. Vice President, Elementary School Faculty
Representative
a.
Shall be chosen from the elementary faculty.
b.
Shall act as the liaison regarding all matters between
BAS PTSO and elementary school faculty and students.
c.
Shall attend all publicly announced meetings of BAS PTSO
business.
Section 7.
Secretary
a.
Shall be the custodian of all BAS PTSO permanent records.
b.
Shall maintain a record of all BAS PTSO activity in hard copy or electronic
format for the current school year.
This record shall include but is not limited to: the Bylaws, job
descriptions, meeting agendas, meeting minutes, the budget, calendar of events,
after action reports, reports turned in by all Committee Chairs, publicity
flyers or handouts, a record of BAS’ “Daily Bulletin” and bi-monthly “Parent News-Letter” articles, the BAS PTSO Student
Directory, a BAS PTSO Board Roster, and all BAS PTSO correspondence.
c.
Shall notify Members of upcoming functions and meetings
within a reasonable amount of time.
d.
Shall attend all publicly announced meetings of BAS PTSO
business.
e.
Shall work with the president to prepare an agenda for
each publicly announced BAS PTSO business meeting and distribute this agenda no
later than 3 days prior to the meeting.
f.
Shall keep an accurate record of all meetings. Minutes of each meeting shall be made
available to the public on the school website.
g.
Shall distribute the minutes
no later than 3 days prior to the next publicly announced business
meeting. The secretary shall be
prepared to present meeting minutes when requested and shall also bring
photocopies of the recent minutes to each publicly announced meeting for BAS
PTSO Members.
h.
Shall request, collect, copy, and distribute all reports
as necessary.
i.
Shall post a copy of the recently approved meeting minutes and calendar of events on the BAS
bulletin board.
j.
Shall be responsible for all BAS PTSO correspondence,
with the president's approval.
k.
Shall forward on a routine basis (not less than annually)
copies of approved BAS PTSO meeting minutes, financial statements, roster of
officers, copy of the audit report and any major changes in PO data to the
Commander, USAG as outlined in AR 210-22 para 2-1c(1) and AE 210-22 para
2-1c,d.
Section 8.
Treasurer
a.
Shall attend all publicly announced meetings of BAS PTSO
business.
b.
Shall be bonded in accordance with Article 11.
c.
Shall comply with the accounting requirements of
applicable military directives of an EPO on an Army installation as well as any
accounting requirements applicable regarding the BAS PTSO's status as a
non-profit, US tax-exempt organization.
d.
Shall prepare a standard operating procedure (SOP)
describing the accounting system used by the organization and maintain a
permanent file for reference and inspection.
e.
Shall maintain one bank account with an American
financial institution that is federally insured for deposits up to
$100,000. This account shall have a
minimum of three signatures on file, including the treasurer's signature, the
president's signature and the 1st Vice President – Ways and Means.
f.
Shall maintain in conjunction with the Property Manager
an inventory of all BAS PTSO property for net worth purposes.
g.
Shall prepare and submit all required US and/or Belgian
financial documents.
h.
Shall receive and collect all monies due the organization
and shall act as the custodian of all funds in order to keep a full and
accurate account of receipts and expenditures.
i.
Shall make disbursements in accordance with the budget as
directed by the BAS PTSO Executive Committee of Elected Officers or in
accordance with any motions carried by the BAS PTSO Membership.
j.
Shall disperse money using checks or electronic fund
transfers.
k.
Shall ensure that a minimum unobligated balance of $2,000
is available at the end of the fiscal year to start the new fiscal year.
l.
Shall present a financial statement at every publicly
announced BAS PTSO business meeting. This financial statement will also be made
available to the USAG approving authority as well as be posted on the BAS
bulletin board and/or website.
m.
At the beginning of the BAS second semester, the treasurer
shall review and present the status of the current budget.
n.
Shall be audited
annually and/or upon change of treasurer and/or at special request by the BAS
PTSO Executive Committee of Elected Officers.
o.
Shall submit the financial records for audit upon change
of treasurer or at a minimum every two years in accordance with AR 210-22 para
3-3. The audit must be performed by an
appointed committee of three BAS PTSO members who do not hold officer or a
qualified auditor.
Section 9.
Student Representative
a.
Shall attend all publicly announced meetings of BAS PTSO
business.
b.
Shall act as a liaison between the BAS PTSO and the BAS
Student Council Association concerning all student related matters and shall
inform the grade level (elementary/middle/high schools’) Student Councils
concerning all relevant BAS PTSO business in the interests of the entire BAS
student body.
Section 10.
Continuity Materials: all
Elected Officers shall maintain continuity materials for their position. These materials shall include any necessary
instructions, descriptions of activities, contact information, supply
resources, expenses, and any other information required to successfully hold
elected office. These materials shall
be maintained during the elected officer’s tenure, and then passed to their
replacements when the new officers are elected. If no new officer has been elected, then the BAS PTSO Executive
Committee of Elected Officers, as it exists, shall retain the continuity
material until that BAS PTSO Elected Officer is determined.
ARTICLE
7 Elections and Voting
Section 1. Any
adult aged Full Member of the BAS PTSO may be elected to the Executive
Committee.
Section 2. During
the nomination process in the spring of each school year, a Nomination
Committee will be established and shall provide for the upcoming school year a
slate of six (6) officers: President, First Vice President, Vice President-Ways
and Means, Vice President-Programming, Secretary, and Treasurer.
Section 3. The
Vice President, Middle-School/High-School Faculty Representative, Vice
President Elementary School Faculty Representative, and Student Council
Representative will be nominated and chosen as stated in Article 5 Section 3b
and 3c.
Section 4. The
Nomination Committee shall be comprised of the BAS PTSO advisor, any outgoing
BAS PTSO Executive Committee Members and/or any Full Members of the BAS PTSO.
a. The
Nomination Committee shall elect both their chairperson and the head teller in
the election.
b. The
Nominating Committee shall nominate a minimum of one candidate for each
elective office whenever possible.
c. The
Nominating Committee shall select specific dates for the opening and closing of
nominations; for the beginning and end of the election. These dates will be included on the BAS PTSO
calendar and announced in April of the current school year. If possible, the entire election process
shall be completed by May of the current school year.
d. The
Nominating Committee may extend an invitation to an outside, neutral third
party to act as an additional advisor during the nomination process.
Section 5. A
request for nominations shall be made in the BAS school newsletter(s,) in any
other weekly or daily school bulletins, and via special notice to the BAS PTSO
Membership database of Full Members.
Section 6. A
potential nominee’s name will be accepted into nomination only if that person
does not object and said person will submit her/his written consent to
nomination.
Section 7. The
election will be by majority vote of BAS PTSO Full Members present at the
specified business meeting in the spring of the school year.
Section 8. A
vacancy in an officer position shall be filled by majority vote of BAS PTSO
Full Members present at the specified business meeting in the fall of the
school year, following a request for nominations.
Section 9. Both incoming and outgoing Elected Officers
shall attend the joint turnover meeting.
All outgoing Elected Officers shall pass to their successors all
official material prior to said meeting.
Both incoming and outgoing Elected Officers are encouraged to work
together following spring elections and prior to the turnover meeting.
Section 10.
Incoming Elected Officers shall not assume their official duties until
the turnover meeting.
Section 11.
Voting Rights: voting will be
done by a two-thirds majority vote of all BAS PTSO Full Members present at any
meeting publicly announced and convened to conduct BAS PTSO business. (As stated above in Article 7, Sections 7
and 8, the process of electing of officers will be done by majority vote of
eligible BAS PTSO Members.)
Section 12.
Veto: if two-thirds of the
entire Executive Committee of Elected Officers (6 out of 9) determine that such
a called vote does not support the BAS PTSO objectives, purpose, and/or
operating procedures as stated in these Bylaws, then the BAS PTSO Executive
Committee of Elected Officers retains the right to veto.
Section 13. In
the event an Elected Officer is unable to complete his term of office, a
successor will be appointed by the President and approved by 2/3 vote of the
Executive Committee to fulfill the remaining term of office.
ARTICLE
8 Standing and Special Committees
Section 1. Along
with the BAS PTSO Executive Committee of Elected Officers, the Chairpersons of
the Standing Committees comprise the BAS PTSO Board. They shall be appointed to their positions for the purpose of
sustaining those activities which support the objectives outlined in these
Bylaws.
Section 2.
Chairpersons of Standing Committees shall be appointed/dismissed by the
president with the approval of two-thirds majority of the BAS PTSO Executive
Committee of Elected Officers. Their
term follows the PTSO fiscal year.
Section 3. Chairs
of Standing Committees shall attend the BAS PTSO turnover meeting. All outgoing Chairpersons are expected to
pass all pertinent material to the incoming Chairpersons prior to said
meeting. The incoming and outgoing
Chairpersons are encouraged to work together prior to the turnover meeting.
Section 4. Standing Committee Chairs shall attend
necessary BAS PTSO business meetings.
Section 5. Continuity Materials: all Standing and Special Committee Chairs
shall maintain continuity materials for their position. These materials shall include any necessary
instructions, descriptions of activities, contact information, supply
resources, expenses, and any other information required to successfully chair
that committee. These materials shall
be maintained during the committee chair’s tenure, and then passed to their
replacements when new chairs are appointed.
If no new committee chair has been appointed, then the BAS PTSO
Executive Committee of Elected Officers, as it exists, shall retain the
continuity binder until that committee chair is determined.
Section 6.
Standing and Special Committee Chairs are encouraged to recruit, train,
and meet with their committees as required to best fulfill the mission and
purposes of the BAS PTSO. Standing and
Special Committee Chairs shall keep a record of their respective volunteers
throughout the year and an approximate number of hours worked by each committee
member.
Section 7.
Historically at BAS, Standing and Special Committees have included:
Back to School BBQ; Book Fair; Box Tops for Education;
Family Game Night; Friends of the Arts; Gift Wrap Sales; Hospitality;
International Dinner; Membership; PTSO-Parent Liaisons ; Property Manager;
Publicity; Scholarship; Scholastic Coordinator; Snack Shack; Teacher
Appreciation; Volunteer Coordinator; Brigand Bash; Winterfest. (This list is intended for informational
purposes only.)
ARTICLE 9 Funding and
Disbursement
Section 1.
Members shall pay annual dues to the BAS PTSO in an amount established
by the previous year’s BAS PTSO Executive Committee of Elected Officers. The BAS PTSO may engage in various fund-raising
ventures (see Article 3, sec 5). All
fundraising and expenditures must directly support the mission (Article 1,
Section 4) of the BAS PTSO as outlined in
the Bylaws.
Section 2. The
primary use of all funds, regardless of source, is designated for the financial
support of those BAS activities and programs assisted by the organization. Members may not profit from or specifically
request monies for their personal benefit.
Adequate funds will be maintained to meet the organizations operational
needs (i.e postage, insurance, bank charges, etc.) in support of normal
programs.
Section 3. Funds
are distributed by the BAS PTSO through monetary requests, per budgeted line
items, and/or in the form of scholarship(s).
a.
Monetary requests must be dated, must list the BAS PTSO
Full Member submitting the request, and must list a reason.
b.
If the monetary request exceeds $250, the individual
submitting the request must be present at the business meeting at which the
monetary request is being made.
c.
If the monetary request is for an item, there must be
documentation for that item which shows the most competitive price and/or
shipping costs in order for that monetary request to be considered.
d.
The BAS principal must acknowledge that all DODEA sources
(as of the date requested) have been exhausted prior to a monetary request of
the BAS PTSO.
ARTICLE
10 Taxes
“3-4 Taxes.
Private organizations shall comply with all Federal, State, and local
tax laws and codes. Educational POs may
qualify for exemption from Federal income tax under section 501 of the Internal
Revenue Code.” Note 1.
“The organization is organized exclusively for the
charitable, scientific, and literary or educational purposes within the meaning
of Section 501(c)(3) of the Internal Revenue Code or corresponding section of
any future Federal Tax Code.” (Article
1, Section 5.)
ARTICLE
11 Bonding and Insurance
Section 1. Any
BAS PTSO Board Member who has access to funds exceeding $500.00 (five hundred dollars) shall be covered
by an insurance policy currently held by the BAS PTSO at the BAS PTSO’s expense
in amounts sufficient to provide full protection of assets.
Section 2. As it
is necessary under Host Nation law, the BAS PTSO shall maintain a Euro
equivalent in liability insurance.
ARTICLE
12 Meetings and Quorums
Section 1. The
governing body for the BAS PTSO shall be the BAS PTSO Executive Committee of
Elected Officers.
Section 2. BAS
PTSO Board Members are those of the Executive Committee of Elected Officers and
each appointed Standing and/or Special Committee Chairperson.
Section 3. A two-
thirds majority of BAS PTSO Full Members who are present for a publicly
announced business meeting shall constitute a quorum. A quorum is necessary to transact all business, except for
electing officers. Officers may be
elected by majority vote of eligible BAS PTSO Full Members.
Section 4. The
BAS PTSO shall approve by two-thirds majority vote:
a.
An adopted budget and calendar of events for the school
year.
b.
Matters of business as outlined in these Bylaws.
c.
Submitted monetary requests.
Section 5. At least 4 (four) business meetings of the BAS PTSO shall be held at regular intervals throughout the school year, with the BAS PTSO Executive Committee of Elected Officers meeting as necessary in between.